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DCC Webchat Q&A

DCC Webchat Q&A

Below are a series of questions asked by the audience during the DCC Webchat held on January 25, 2017.
Click on each question to see the answer.

1. When is the building scheduled to open?

The construction will be complete in January of 2018. The move-in for staff will begin in the spring of 2018.

2. Will building residents be able to manage the temperature of the work space or will this be the usual too cold here, too hot there?

Although staff will not be able to set the temperature, the building will have a radiant floor system will help keep the temperature consistent throughout the building.

3. Will the Café be plumbed for water and drainage?

o Yes, the café/break areas will have sinks, water, etc.

4. What is the parking plan? Cost, permits, enforcement?

Currently, we have a project team that is working on finalizing a plan for parking near The Downtown Campus Center. The Final Initial Study and Mitigated Negative Declaration environmental study on the impacts of the DCC on the downtown area found that there are 670 vacant unrestricted, spaces available within a three to four block radius. Team is working with city and other stakeholders to finalize the parking plan for The DCC.

Additionally, staff from Castle, the Promenade and Tri-college will be joining those that are already located downtown, increasing the number of UC Merced Staff significantly in the downtown area.

5. What is the plan to be able to work from home some days?

Human resources will be leading a broad campus initiative to develop and refine alternative work strategies for staff. A project team focused on AWS for the DCC will be a part of this broader campus effort.

6. When will the Neighborhoods be confirmed?

The neighborhood configuration that are currently posted have been vetted by leadership and are being used as the current model for furniture and space design. The location and configuration of the neighborhoods could be impacted by decisions on current lease space use in the future and/or organizational changes prior to the completion of the building.

7. Will the restrooms on the first floor have keycard access?

The restrooms on the first floor will have keycard readers to control public access.

8. Will there be any private offices for executive directors/leadership.

There will not be any assigned private offices at The Downtown Campus Center. There will be huddle, focus, and conference rooms that can accommodate private meetings, calls, and heads-down focused work.

9. Where will we be able to park bicycles?

Bicycle racks will be provided near the entrance of the building.

10. Would the university also consider purchasing the Mondo building?

All of the satellite location lease spaces are under review. There should be more clarity on the future use of these spaces later this year.

11. Will there be security guards during and after work hours?

We have identified safety as major concern that came out of the Downtown Campus Center transition readiness assessment. There will be a reception function at the entrance of The DCC. A plan for having additional security before and after hours is being developed by our Parking, Transportation and Safety project team.

12. Are standing desk being considered?

Standing desks were a common request at our staff neighborhood workshops. Currently the furniture and space project team is analyzing various options for standing height desks to determine which can meet departmental workstyles, ergonomics standards, and fit within our FF&E budget.

13. Which departments/offices are moving to The Downtown Campus Center? Which ‘satellite’ locations will remain?

Departments located at the Promenade, Mondo, The Parcade (minus the Venture Lab), IT staff from Castle and Extension staff at Tri-College are currently identified as occupants for The Downtown Campus Center.

14. Will the huddle rooms have monitors or projectors setup for meetings and discussions since we can’t host meetings at our desk?

AV equipment will be available in the huddle and conference spaces at The Downtown Campus Center. The AV plan for the DCC is currently being developed by the technology project team.

15. Do we have assigned desks?

An overwhelming majority of responses from the transition readiness assessment indicated a need for assigned seating. The current plan is to allow departments to determine who will be assigned to each station within their neighborhood, or if they want to have the option of unassigned seating.

16. Will facilities be on hand to assist with moving? (For those who have physical limitations/issues?)

Yes, there will be assistance with the move to The Downtown Campus Center.

17. What plans are being made to increase transportation between campus and the DCC? Will additional routes be added to CatTracks?

The Parking and transportation project team is reviewing various transportation options between campus and satellite locations.

18. Will every floor have access to the safe and who will manage this?

(There is a safe room on the first floor that will be accessible to those in the building that handle money, checks, and other valuables. The operations and building governance teams will be working on the management of this area.)

19. Who manages office supplies and costs? Such as paper, pens, printing ink etc.?

The DCC Operations Project team will be tackling this and other operational questions (such as community printing needs).

20. How can staff let you know if we are interested in participating in a work-stream?

Let us know if you would like to participate in the transition planning process for the DCC. We will set up time to talk with you about how you can help support the DCC transition.

21. What is the timeline for the resources needed to go paperless so that we can make progress well in advance of the move?

With the amount of paper that has been identified for digitization, it may not be possible to go fully paperless by the time The Downtown Campus Center opens. Vacant space within neighborhoods that can accommodate some file storage has been built into the neighborhood layouts. We recommend digitizing as many documents as possible prior to the move into The Downtown Campus Center. If your department needs assistance with this process, please let us know.

22. Will staff be consulted or only those designated as leadership of departments for working groups?

Both staff and leadership are encouraged to participate in the various work-streams. You can find additional information on each work-stream on the BFSI website. Send Jason Martin or Cruz Franco and email if you are interested in participating

23. What can we do now to prepare for The Downtown Campus Center?

Staff and leadership input into the transition process is key to the success of this project. We encourage you and your staff to participate in upcoming workshops, Q&A sessions, or to reach out to us directly with your ideas, concerns, and expertise.

24. With advances in technology, will something be replacing CatCards for access to the building?

At this time, there are no plans to replace the CatCards.

25. Will there by anything on the roof?

There are no plans to use the roof space for staff activities for reasons around structural design and safety. The roof is designed to be ready to install a solar panel array in the future.

26. How easy is it going to be to book the huddle/focus rooms? Will they be available on outlook?

The room scheduling project team has recently been formed to start looking at what room scheduling system will work best for the new space. BFSI will be facilitating room scheduling focus groups to get a better idea of what currently works well and what doesn’t work well. If you are interested in participating in the room scheduling focus group, send Jason Martin or Cruz Franco an email and they will be sure to add you to the focus group list.

27. Are there concerns about people “hogging” the focus or huddle rooms? (i.e. people who are not happy about losing their offices) Is there a way to avoid this?

A Space Governance work-stream will be starting the summer of 2017 to develop a governance model around workspace use and neighborhood community standards. This will include use of focus, conference, and huddle rooms.

28. Will the building have any space for events, receptions?

The lobby, classroom spaces and other public spaces in the DCC will be able to accommodate events and receptions.

24. With advances in technology, will something be replacing CatCards for access to the building?

At this time, there are no plans to replace the CatCards.

29. Is the space large enough to do something like put a bocce ball court or horseshoes in the open outdoor area? (Encourages staff to fellowship and enjoy the outdoors)

The outdoor space around the DCC is limited, the use of this space is still undetermined.

30. As workforce planning continues, are the neighborhoods designed to accommodate potential growth of departments and divisions?

The neighborhoods were designed to have vacant spaces in order to accommodate future staff growth. The plan is to use the vacant space to store paper files and other materials that departments need. As paper files get digitized, this will open up space for future FTE. As for other storage needs, departments will need to make decisions on what they want to store and how to accommodate future FTE growth.

31. Are there discussions about childcare services for the downtown center?

There were discussions around this topic early in the planning process. Based on this question we will be revisiting this topic with leadership.

32. Will there be a gym?

There will not be a gym within the Downtown Campus Center. There are a few gyms located near the site location, and there is the potential of more opening up.

33. What are you plans for sensitive data on computers?

Confidentiality will need to be managed both through space planning (neighborhood layouts/locations) as well as at the individual workstation. Insuring that computers are secured when unattended, and have adequate privacy features such as screen protectors, encryption, etc. will be necessary at a department level. Co-locating groups that work with sensitive information and are functionally separated from walking traffic is part of the on-going space planning and furniture work-streams.

34. If there was an opportunity to get $50k-$100K from a private donor for the elevator to go up to the roof, could it then be doable?

No, unfortunately staff will not be able to use the roof.

35. Will non-UC Merced individuals be allowed to use the conference rooms and classrooms on the first floor? (e.g. city, county, downtown businesses.)

The lobby will be open to the public. However, the reception/safety function will control access to the building and facilities. All conference rooms are located in the staff area, which is not open to the public. Any use of these areas will be under the prevue of the building and neighborhood governance groups.

36. Will there be any outside seating?

There will be outdoor seating near the entrance of the building.

37. Do any of the windows open?

The design of the building does not include operable windows. This is to maintain a consistent temperature throughout the building.

38. Do departments need to budget for the move (for example, for facilities or movers to move staff supplies, items) and any associated new equipment (laptops, cell phones) or will this be covered centrally?

The cost of moving office supplies will be covered by the project. Furniture for the building will be purchased as well. The cost of purchasing new equipment such as computers, cell phones, and monitors will have to be covered by departments.

39. Speaking of budget and budget constraints, a lot of nifty things you are talking about sound expensive. How is project performing against the budget? Is the project over budget?

The project is within budget.